Ultimate Guide for Rental LED Display

The LED rental display can be a great option for you to impact your customers and audiences with comparatively low cost and high efficiency, improving your profits and brand image. However, you may not know exactly what the functions and features of LED rental displays are and don’t know when they will be your best choice.

This article will provide you with a comprehensive guide about rental LED displays including the features, methodology for judging whether you need this LED product and choosing the right one for your business, and so on. This article aims to answer you the potential questions in a one-stop way and we believe you can benefit from it.

1. LED Rental Display Defined

Let us begin with the definition of LED rental displays. You may want to know the differences between a “Fixed LED display” and a “LED rental display”, and you can just see the obvious points from the two words “fixed” and “rental”. As you may know, fixed LED displays are usually installed in a place and not be moved for a long time while LED rental displays can be moved after your projects are finished – maybe a commercial event, a benefit concert, etc.

The advantages of rental LED display modules are the easy installation, simple and fast disassembly, and comparatively lighter weight which can facilitate transportation, and match the customized height and width of the whole LED display wall. 

The term “LED screen rental” typically refers to renting displays that are much larger than any device for personal consumption to meet the requirements of mass viewing by large numbers of people. A more accurate term for these giant displays is “LED video wall”, which links together many individuals LED display modules to form one large display.

1.1 LED Display Versus LED Display Wall

LED displays are used to make LED display walls, meaning we can create a massive LED screen in different sizes or shapes by connecting LED display modules to fulfill a seamless image. Besides, LED display wall typically requires special hardware and software to work together to ensure the modules can work as one. Thus, one of the most prominent features of LED rental displays is the outstanding customization capabilities.

1.2 Types of LED Displays

The common points of fixed LED screens and rental LED screens deserve to be highlighted. We can divide fixed and rental LED display screens into two types: outdoor and indoor. And you can choose the right one regarding their properties.

Outdoor – Outdoor LED screen has the function of preventing rain, sunlight, dust, and lightning, and is temperature resistant. Outdoor screens shine brighter and are more durable than indoor screens. They also tend to have a lower pixel density and be designed for farther away viewing distances.

Indoor – Indoor LED display module is typically modular and has higher resolution and usually owns fine pixel pitch to meet the requirements of close viewing distance. It does not need to shine as bright as an outdoor screen and does not need to be as durable as it is because of the installation site.

What is more, there is a kind of LED display whose properties are between the above two. It is usually installed in the eaves, open hall, outdoor canopy, and so on. Although performs the same high brightness as outdoor LED screens, it doesn’t withstand rain, wind, sand, etc.

2. Determining Whether LED Rental Display Is Suitable for You

Now, you have known the definition of an LED rental display. This chapter will tell you how to judge if you need rental LED displays and how to choose the right one to benefit your business.

2.1 Benefits of LED Rental Display

1) Ability to engage your audiences and impact them with the information you want to deliver;

2) Ability to generate revenues from sponsors;

3) The flexibility allows different sizes without having to buy additional materials to adapt the screens to space the events;

4) Easy installation and transportation;

You have 3 main options for your events, they are rental LED screen, a rental projection screen, and a rental TV/monitor. Now let’s discuss how you choose from the three audiovisual pieces of equipment.


2.2 Factors You May Consider

1) The events happening day or night, and indoor or outdoor? If it will be held at night and at an indoor site, you can choose a rental projection screen. However, if any of the attendees is between the projection screen and the projector, the image will be projected on his body and will result in shadows on the screen. So, consider this factor before you choose it.

2) Whether you need your screens to withstand rain, sand, and other elements.

3) Whether there is a need for mass simultaneous viewing and high-quality images even in the daytime. 

If your answers are yes to these two questions, then the best choice for you is the LED rental display as it can deliver a high refresh rate, high brightness, and great contrast color while can resist the natural elements at the same time.

2.3 Technical Specifications Involved When Choosing LED Products

Moreover, you need to understand the technical specifications to choose suitable screens depending on your needs.

1) Pixel Pitch – Pixel pitch is the distance between two pixels in millimeters and a measure of pixel density. It can determine the clarity and resolution of your LED screen modules and the minimum viewing distances. Generally speaking, an indoor rental LED display should own a smaller pixel pitch than an outdoor rental LED display.

2) Resolution – The number of pixels in a display determines the resolution, written as (pixel width) x (pixel height)p. For example, a screen that has a resolution of 1920x1080p is 1,920 pixels wide by 1,080 pixels high. The high resolution means high image quality and closer viewing distances.

3) Brightness – The units of measurement are nits. Outdoor LED panels need higher brightness of at least 4,500 nits to shine under sunlight, while indoor video walls only need brightness between 1,000 and 3,000 nits.

4) IP Rating – IP rating is the measurement of resistance to rain, dust, and other natural elements. Outdoor LED screens require at least an IP65 (the first number is the protection level of preventing solid objects and the second is for liquids) rating to run stable in different weather and IP68 for some areas with accumulated rainfall, whereas that of indoor LED screens can be less strict. For instance, you can accept an IP63 rating for your indoor rental LED screen.

After the judgment, how to rental your LED display panels?

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2.4 How to Rental

1) Plan and Contact

First, you need to consider whether you need to rent a LED display screen and where is the installation site. That means, you need to figure out some basic information, for example, how many people will be there at your events, what is the viewing distance, etc. Then you can begin the search process for potential providers. For example, you can search the company name to enter the official website. Usually, there are special service staff waiting for you and will give you the corresponding information depending on your demand.

2) Contract and Prepare

Once you accept the quote, you can turn to the next step. LED providers often require a down payment as the credit, and the percentages can be different depending on the regulations of different companies. If you cancel the contract in midway, the down payment may be non-refundable.

Then your providers will offer you a set of medium-scale services such as helping you deal with problems in logistics. Besides, a “run of show” (a document detailing what content to play) usually will be required before your events.

3) Execute

Before your events day, you will need at least 1 LED technician to arrive onsite to operate the rental LED display screens or troubleshoot any potential problems. Once the event is completed, your technicians will tear down the equipment. You can give feedback to the sales staff or they may ask for a review of their services.

2.5 Tips for Renting and Using Rental LED Display

1) Choose the right provider

When choosing your rental LED displays, keep these tips in mind about how to choose a reliable provider. First, choose a company that enjoys a good reputation by checking the reviews and feedback. You can also ask for special application cases of their previous clients. 

Second, the lowest price shouldn’t be your best option but the quality and services. As we all know, LED displays are not consumer electronics so durable quality is vital as well as services because of operation often needs instructions from professional technicians.

2) Book In Advanced

Sometimes there will be out-of-stock and booking in advance can ensure the screens are available for your event. So if you have the plan, then implement it as early as possible.

3) Get the Aspect Ratio Right

When making content for rental LED video walls, please be careful of the aspect ratio. For instance, if your video wall is 960×540 16:9, then you can also make display files at 1280×720, 1920×1080, etc. Higher file resolution will not lead to clearer image quality, hence you should choose the appropriate one.

4) Keep Content Brief and Clear

Compared with content that contains many long sentences, people will prefer short and thematic content. Minimal, big, and bold text with precise descriptions can be more friendly for your customers.

5) Use Contrast

Utilizing contrasting colors and brightness between the foreground and background can impact your audiences especially when the viewing distance is long.


2.6 Pricing of Rental LED Display

Now, allow us to provide you with some insights regarding of pricing of rental LED screens.

1) Resolution

Depending on your specific application, there are LED displays with the most appropriate resolutions. The pixel pitch, viewing distance, using time, and application site all needed to be considered when choosing the right resolution. And the higher resolution sometimes means a higher cost comparatively.

2) Outdoor Or Indoor

Generally, indoor rental LED displays are cheaper than outdoor rental LED displays because of many factors. For example, outdoor LED displays need to be more durable and brighter, whereas the other ones may not require that much.

3) Installation

The complexity of the installation project will reflect in the price. Sometimes, a trussing system must be built to support an in-depth screen. Besides, the labor cost is also a concern. The more complex the installation and the more intense the timeframe, the labor resources will be more expensive.

4) Using Time

The price will go up as time goes by, with the first day being the most expensive, and consecutive days’ cost will be around 20% of that of the first day.


3. Typical Application Scenarios

1) Stage Performances 

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As we all know, the market for stage rental LED display has huge potential as the countless concerts, opening ceremonies, and variety show all over the world. Its brilliant brightness and high color contrast bring rich resources for audiences to immerse in the performances and the colorful screens with flexible switching pictures create a powerful visual impact and artistic appeal. All of these leave the rental LED display with an indispensable role in the stage performances.

2) Auto Show

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With the prosperity and continuous development of the auto market, auto shows have been a common fashion for manufacturers to present their competitiveness. Nowadays, the competition for auto shows is not just between cars but also between LED displays. An appropriate and powerful LED display onsite can directly deliver the ideas of product design, features, and technologies inside of cars, perfectly interpreting the details from various aspects of showpieces. That can bring customers a more comprehensive understanding of the product advantages and design philosophy.

3) Hotel

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Hotel rental LED displays now is a new trend in the LED display business as more and more companies choose to hold annual meetings, and product launches and will return to hotels. Most of them tend to give priority to the ones with LED displays, and the demand for renting LED display boards rises. So far, the demand has become even more exuberant, and rental LED display is gaining more attention from investors.

4) Television Broadcast

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As one of the most rapidly developing industries in information technology fields, numerous digital processing applications have become outstanding features of this field. Hence the demand for indoor rental LED displays used in TV studios and TV broadcasts is increasing all the time. It provides a variety of vivid and dazzling background images and more interactive and dynamic programs.

5) Wedding

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The wedding can be one of the most important moments for people and various audiovisual media are beneficial tools to heighten the atmosphere. Therefore, the rental LED screen plays a vital role since the projector may cause images projected on audiences’ bodies then affect the atmosphere and the rental TV is often not large enough.

6) Sports Events & Races

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If you want your audiences can watch the races from all angles or have a clearer impression of what is happening on the playing fields, setting up rental LED display screens can be your ideal choice. Sometimes, the events may be kept out, and the cameras can capture the moments and then emit them to the screens. Furthermore, as sports events are mostly held outdoors which may encounter unstable environments such as rain and sand, and have the need for simultaneous viewing and long view distance, LED display screens can meet the multiple requirements.

7) Club/DJ Events

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Whether there is a big party or a debut of a band at a club, rental LED displays can deliver valuable atmosphere and information since it is a media that integrate sound and image. For DJ events, sometimes called electroacoustic music festivals, an extremely enthusiastic atmosphere can be a judgment of whether it is successful, thus LED display screens can be vital as the ability to immerse the audiences. 

The content can be various such as sponsored videos, games, camera feeds, safety alerts, directional signage, advertisements, etc. Almost everything you want to display can be presented by a rental LED wall.

4. Development Tendency

The development of rental LED displays can be traced back more than ten years ago. In 2020, to the shock of COVID-19, the economy has been hit, and revenues shrink worldwide. Thus, rental LED displays can be a substitute for customers to save budgets instead of buying the whole set of equipment and can encourage the orders to increase. With the recovery of the global market, there will be several trends for rental LED display screens.

1) Fine pixel pitch LED rental screens will occupy more market shares. With the higher demand for high-quality images, more customers will choose LED screens that can provide close viewing distance and delicate pictures. Though the technical requirements might be higher, the price is still possible to decrease with popularization. 

Moreover, according to the proposals published by the government of China to the domestic LED screen industry, in 2022, the 4K ecological industrial system will be progressive, and breakthroughs will be achieved in the key technologies of 8K, bringing more competitiveness for LED display modules exported from China. 

2) Rental LED screens should be compatible with more sites and environments. Nowadays, rental LED display is mainly used in stadiums, stages, conferences, weddings, parks, and other places. The trend is that the applications can be more extensive, such as smart cities, smart factories, etc. That means, LED screens will be a strong tool to connect people and their surrounding environments with more strict and precise requirements being put forward to manufacturers.

3) Thinner and lighter cabinets will be produced. Though many rentals LED displays are made of magnesium alloy that is lighter and thinner than screens made of other materials, there is still room for them to improve in structure, raw materials, and installation way. It is believed that with the maturity of LED technologies, more lightweight products will appear with high-definition images and updated structures. 

4) Patent protection will be a key issue. Due to the fierce competition in the LEDs market, in order to obtain market orders and expand the scale, many suppliers are reluctant to spend money and energy on research and development. Thus, a number of display technology plagiarism events happened. To maintain technical competitive advantages, patent protection will become the concern of the whole industry.

5) More companies will pursue standardization to unify the different processes of production, sales, and services. As there are hundreds of LED rental screen manufacturers and no unified standards for product quality, price, design, and structure. The vicious competition on price has appeared, and the issues of plagiarism emerge one after another. Therefore, standardization will be a trend for tackling all these tough problems.

6) Market demand for special shape rental LED displays will increase. For example, the creative structure of the stage rental screen can bring a direct visual impact to audiences. Although the demand is increasing, there is still a blue ocean market for special shape LED displays, which means whoever can take the lead in developing this type of LED screen will be able to occupy more market share in the future.    

5. Recommended Rental LED Display for You

For you to choose your satisfied and reliable rental LED screens quickly and easily, you can refer to the next products that are recommended.

XYGLED rental LED display 500mm series to own new aesthetic design, and it is thin and light. It can support indoor and outdoor functions.

The perfect structures give this cabinet great heat dissipation and user-friendly features. For instance, it can be installed easily and support double maintenance service – you can disassemble the modules in 5 seconds to save your time and labor. Furthermore, the capabilities of curved installation and wide viewing angle allow you the flexibility of installation locations. One of the most important, it can provide you with high-resolution and high-quality images at a cost-effective price. For more information about functional and cost-effective LED displays, you can contact us and get a demo.

LED rental display can be your strong helper to extend your business and market as its’ multiple functions include high-quality pictures, long viewing distance, simultaneous mass viewing, durability, and flexibility. It can improve your revenues and enhance customer satisfaction. After reading this article, we believe you already have more insight into rental LED display screens now. It is time for you to practice them if you have any need for such an effective screen and welcome to contact us!

rental led display